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October 2017 Meeting Minutes

Hop Brook Elementary School PTO Agenda-Minutes from Meeting Tuesday, October 3, 2017

Date: October 3rd 2017 Location: Cafeteria

Welcome: Heisi Figueroa Ice breaker: Michelle M.R.

Introduction to new board members:
*President: Heisi Figueroa *Vice President: Maria Savage
*Secretary: Sarah Gray *Treasurer: Helen Paravalos-Velazquez
*Board Officer # 1: Michelle Martinez-Roman
*Board Officer # 2: Jose Velazquez

Principal report - Mrs. K. Taylor:

 New Science Curriculum
 New report cards will be used this school year
 H.B.S. received the concert earned funds $ 1,000, funds will be used to create a walkway with stones and children's name on them. Theme "Children leave their mark"
 Staff is ensuring every child has a connection with one adult staff member.
 We have a partnership with Food Corps
 4th Graders will be using a Robotics Program
 3rd Graders have been introduced to Ozobots
 Picture Day Friday October 6, 2017
 Stem night, 1 parent
 Mindful Minute once a day in the morning.
 SBAC reports went out last week 4th grade students results
 UOB-Intern - There is a currently a building substitute teacher full time in the school
 New Hop Brook School Sign has been installed.
 New Food market program was a huge success.
o Profits $400.00 in sales
 Attendance:
o 2015 - 16 school year 9%
o 2016 - 17 school year 4.4%
o 2017 - 18 school year goal less than 5%
Financial Report:

• Beginning 2017-18 school year budget: $12,454.19
($10K must always remain in the PTO account)

• Startup cost for 2017-18 school year: $1,498.52
o This includes:
 Teacher's survival kit, All students welcome packets, spirit sticks, box tops start up prep, copier paper, PTO board shirts, spirit wear samples, school store inventory, summer reading/math incentives and open house celebration.

1st school event Open House September
• A special Thank you to the entire board and spouses for their assistance in this successful event.
• Box Top raffle basket winner Kevin R. - 3rd grade - Mr. Remillard
• Open discussion\feedback\take away for next year:
o Huge success was the sand art, more tables need to be available for this section alone from 2 little tables to 4 long 6ft table should be set up to move the process at a quicker pace.
o Purchase smaller sand art containers.

• Yankee Candles-coordinator Heisi:
o 2017 Sales: over $10,000.00 Profit: $4,000.00
o 2016 Sales: $3,404.00 Profit: $ 1,360.00
o Last year participants: 37 families
o This year participants: 72 families
o Volunteer needed for receiving and distribution.
o Pick up scheduled for:
o Distribution is scheduled from 3:30 - 6:30 pm
o Location: pick up in the hallway by the cafeteria.
Top Seller:
Bryan N. - Kindergarten - Ms. Olsen sold over $800.00
Name pulled from the drawing each student that sold one item:
Winner Michaela C. - Kindergarten - Mrs. Gerish

• Scholastic book fair-coordinator Heisi:
o Theme: The Wild West-Western
o Beginning: October 18th, 19th and 20th
o Schedule Parent conference day & night
o Two shifts we need volunteers for both shifts
o Location: Day - shift Wed & Thursday 2nd floor only - Helen & Sarah
 we need additional volunteers
o Location: Night - Wed & Thursday two floors set up 1 & 2nd floor - Maria Wednesday night - we need additional volunteers
o Location: Day - Friday afternoon only 1st floor - Heisi & Maria
• Bingo night-coordinator - Heisi & Maria:
o Begins: 6:30 - 8:00 pm
o Raffles and prizes will be available
o Bingo package contains 1 spirit stick, 12 bingo sheets, chips and water, cost $5.00
o additional sheets sold 3-$1.00, additional spirit sticks sold for $1.00
o Flyers, reminders, snacks, ask teachers to volunteer to call out numbers
o Looking for 6 volunteers - there will be two shifts, 6:00 - 7:00 pm (set up) and 7:00 - 8:00 pm (clean up)

• Winter wonderland Marketplace-coordinator Heisi & Maria:
o Arts & Crafts - Volunteer needed?
o Begins: 6:30 pm Ending: 8:00 pm
o Vendors must arrive by 5:30 pm to set
o Scheduled for Friday December 15th
o Items to be sold by vendors $10 or less
o Currently have 11 vendors set up
o Light snack will be served
o Raffle tickets to be sold for donations provided by vendors.

School Store - Coordinator Sara Gray:
• Grand opening scheduled for Friday October 6th and every Friday.
• Hours: 8:40 until the last bus arrives
• Location: Cafeteria
• Sales: $177.20 during the first day of business
• New inventory to be sold
• Need more volunteers for once a month for 45 minutes
• New this year a sticker machine with school logo, it will be restocked once a month by the vendor supplier 20% of sales goes to H.B. PTO, $0.50 per stickers, change will be available, a comic or activity will be included with the sticker and they are made out of vinyl.

Spirit Wear-Coordinator Michelle Martinez:
• 2017-18 Sales:$1,039.00 Participants: 70 families
• 2016-17 Sales: $921.00 Profit: $208.00
• Order forms went out week September 15th
• Order forms were due September 29th.
• Most popular colors Violet & Pink
• Front: Letter H Back: "Today's learners tomorrows future"
• Order will be fulfilled 14 business days from submission to the contracted supplier.
• New winter line coming out soon. It will be sweatshirts & sweatpants, all colors are available, samples will be available during Bingo night.



Box Tops-Coordinator Heisi:
• Currently have 1 class representative
• 2016-17 goal reached: $2,800
• 2017-18 goal $3,000
• Funds for 2018 will be going to computer lab for purchase of head phones
• Donations of BT are currently being received from a local church and Big Y customers.

Coca-Cola-Coordinator Heisi:
• It is a new program for H.B.E.S. it is for non-profit and schools
• Currently this program is online
• Goal for this program: $1,000 these funds will go back to the teachers
• We will be providing a list all products who participate other than soda

Food Drive-Coordinator Maria:
• There will be three food bank collection this year. November, February and May.
• Human food chain food drive is scheduled for Tuesday, November 14th, Rain date Friday, November 17th
• Collection of non-perishable food will be going on during the week of Monday, November 6th through Thursday, November 9th.
• Collection boxes will be throughout the building.
• Mrs. Taylor will be handling: Logistics, police, permission slips, Big Y shopping carts, coordination with the staff & board of Ed.
• Maria will be handling additional logistics with food bank, Photographer, Flyers, announcements, volunteers counting, set up and event coordination.
• Parents are welcome to cheer on the children during the human food chain from the side streets.
• Non-permissioned children will be located at the entrance of the school, permissioned children will be located towards the closes to the food bank.
• Looking for two volunteers to assist with counting, set up and coordination the weekend before and during the event. If interested in volunteering contact